Under the umbrella of change.

Terms and Conditions

We do not require all Vendors to possess licenses and permits to be a partner with BWIS, with the exception of food and categorical business’s regulated by the state of Illinois.

It is the responsibility of the individual business to obtain appropriate licenses, collect sales tax and pay federal, state and local taxes and comply with all applicable rules and regulations.

​Application Qualifications:

1. Small to Medium Size business.

2. On trend products or service.

3. Positive attitude

4. Willingness to complete vendor application

5. Co-promotion of the event

6. Willingness to comply with Rules, Regulations and Rental Agreement of BWIS and the venue/establishment

BWIS provides the following experience for each vendor:

– Vendor space (up to 10’x10′)

– Chairs are included and table

– Digital Brand promotion

Submission of the vendor application does not mean the brand has been accepted for the requested date. You will be notified of your application status within 24-48 business hours of your submitted application (Monday through Friday). If there is any reason your application is rejected your fees will be returned. Space availability is limited, we recommend applying when ready to pay. BWIS can not hold or extend  unconfirmed vendor spaces. Spaces are not confirmed until payment is received.

Payment:

1.Payment is due during the registration process. Registration is not complete until payment is received. You will be provided a code to secure your registration via the event registration page.

2. RESERVATIONS ARE NOT CONFIRMED UNTIL RECEIPT OF PREPAYMENT.  

3. You will receive a confirmation e-mail within 24 hours of payment of the Vendor Fee. This e-mail will confirm your use of an assigned space and applicable rentals during the dates selected.

Vendor fees are non-refundable/non-negotiable if vendor fails to show. 

​*BWIS does not guarantee sales. We provide the space, brand promotion, a network of like minded vendors, and a unique selling experience. The outcome of your specific sales experience is beyond our control. We do believe Pop Up Shops are an amazing way to receive real time feedback about your brand, network with like minded entrepreneurs and make some sales. We can not offer a refund if you did not make sales. 

RULES & REGULATIONS

When you submit your Application, you acknowledge having read and reviewed the agreement, which set forth the terms and conditions applicable to BWIS events, operating hours, permitted merchandise and onsite services. The Vendor Agreement and Rules and Regulations shall automatically become a binding legal agreement between you and BWIS upon your acceptance of this offer by your payment of the vendor fee. ​

COVID-19:

COVID-19 notice: Dates of the events are scheduled to continue as planned. Our vendors will be the first to be notified if local authorities, or significant increases in COVID-19 cases require the cancellation of the event. Once your reservation is confirmed, it is important that you check your emails for updates as that is our primary way of making contact with confirmed vendors and guests. 

If local authorities require cancellation of our events due to official order, vendors and guests will be offered the opportunity to transfer their reservations to a later date. There are no refunds granted for COVID-19 cancellations.

Vendors are required to review and agree to the COVID-19 vendor safety measures as per the state of Illinois at: https://www.dph.illinois.gov/sites/default/files/COVID19/Illinois%20Phase%205%20Guidelines.pdf

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BWIS VENDORS ARE RECOMMENDED TO:

– Quarantine for 14 days prior to the event

– Complete at Rapid COVID-19 test 7 days before the event. If your test is positive, please contact event Management for a future event credit.

– Wear masks at all times

– Set up their booths in a farmers’ market style with tables, shelves, and/or rolling racks facing out  

– Wipe down surfaces hourly with disinfecting wipes

– Maintain 6’ distance from other vendors and attendees

– Stay home if they are sick or are exhibiting any symptom associated with COVID-19

– Limit the number of staff in their booth to 2 people, including themselves

– Use touchless payment methods and not accept cash as a primary method of payment.

​SET UP:

We make the floor plan a few days prior to event based on the particular mix of merchants partners. We will do our best to accommodate any special requests, but do not guarantee a particular type of space or location at the venue.

​Setup: 8am-10:00am (Vendors arriving after 9:00 AM will not be allowed to set up and their space will be automatically forfeited)

• Vendors must check in with staff prior to setting up to receive their assigned space

• Spaces will be assigned on a first come first serve basis from the date your completed application and payment is received.

• Vendors may be asked bring their own setup outside of tables and chairs. (Additional supplies may be provided upon request with advance notice- please make us aware of your needs.)

• For outdoor spaces, vendors should come properly prepared to withstand any weather conditions throughout the course of the Event

• Your space must be set up and ready by Event start time

• If you arrive after Event start time, you will not be allowed on the property and you forfeit your fee

BREAKDOWN:

• Breakdown may begin 30 minutes before Event end time and not before

• Vendors are not allowed who leave prior to close of the event as a safety precaution. 

​PROMOTION

Our marketing includes a mixed methods such as PR, advertising, social media and more. BWIS invests in our marketing efforts in order to spread the word, invite the public thereby increasing opportunities for success at each marketplace. We create flyers, and secure partnerships with publications, apps, local and national news media. We also rely on the brands we partner with to promote to their fans as well- it takes a village. Brands that are not willing to promote their participation will not be considered for participation.

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WHAT TO BRING(*) indicates required​

• *Table Cloth- Cloth only NO PLASTIC

• *Email sign-up list

• *Adequate signage – we encourage that the name of your brand be displayed in and/or on your booth. 

• Table/Racks/Shelving (if not provided)

• Business Cards

• Credit Card Reader (Square provides free credit card processors for small business, find out more)

• Change

• Snacks and water

• Positive Vibes

​Selling success:

• Engage with your customers, even when it’s slow! Each person that passes through is a potential customer. Say Hello, start a conversation and share the story behind your collection.

• Collect Emails! Email marketing is one of the most powerful sources of marketing these days. Get that data!

• Positive thoughts = Positive reality. Stay positive.

• Network! Believe it or not, some businesses thrive off of pop-ups. Connect with your peers and build community!

We’re looking forward to a great event! Thank you for partnering with us.